Getting your tender security back: how bid-bond refunds work
A tender security (bid bond) ties up real money on every bid. Knowing exactly when it comes back — and keeping it valid until it does — is part of running a healthy bidding operation.
What tender security is for
It's a guarantee that you'll stand by your bid and sign the contract if selected. It must match the notice's amount, instrument and validity exactly — a security that expires early or is in the wrong form is a classic rejection.
When unsuccessful bidders get it back
If you're not selected, your security is released after the evaluation concludes and the award process reaches the point where losing bidders are no longer needed to be bound — typically once the contract is awarded or your security's validity ends. You generally don't have to wait for the whole contract to finish.
When the winner gets it back
The successful bidder's security is usually released after they sign the contract and submit the required performance security — the bid bond is replaced by the performance guarantee for the delivery phase.
Keep it valid until release
Securities have a validity period. If evaluation runs long, the buyer may ask you to extend it — failing to keep it valid can cost you. Track the validity date like any other deadline.
If a refund is delayed
Follow up in writing with the procuring entity, referencing the tender and your security details. Keep every receipt and the instrument copy — evidence resolves most delays.
How Tenderytics helps
Tenderytics keeps your bids and their key dates in one workspace, so security validity and follow-ups don't slip through the cracks. Always follow the exact terms in the tender document and the official e-GP process for release.
Frequently asked
Do I lose my tender security if I don't win?
No — losing a fair evaluation doesn't forfeit your security; it's released. You forfeit it only for defined breaches, like withdrawing your bid within its validity or refusing to sign after being selected.
How long until I get it back?
It varies by tender and how long evaluation takes. Keep the security valid, keep your evidence, and follow up in writing if it runs past the expected point.